Anime Convention Plan
DOWNLOAD THE WORD DOCUMENTThis is a work in progress.
Provided by www.upcomingcons.com, not guaranteed to cover everything.
Location
The convention will be held at _________________ from ___/___/_____ to ___/___/_____. We will need the venue for setup from _:__ ___/___/_____ to _:__ ___/___/_____. We are paying $_______.___ for convention space if we fill _____ rooms. We owe another $______.___ (per room?) if we don’t get enough rooms filled. Also at the venue at that time will be ______________________________________. We (do/do not) have permission to sell our own food, and vendors (do/do not) have permission to sell food. The convention (has/has not) held an anime convention before.
Guests
I plan to ask #___ guests to attend our convention, at an expected cost around $_________ (airfare) + _______ (food) + ________ (daily allowance) x ____ (# of guests). _______________ will pick them up at the airport with their itinerary. I have scheduled each guest for roughly ______(3-6) hours of work at the convention per day, and I expect them to ‘hang around’ attendees for ____ hours, giving them _____(8) hours to sleep and _______ hours of personal time. I plan to ask guests in this order until I get ___ (#) guests confirmed.
Name Arrival Departure Notes (confirmed, declined?)
__________ _:__ ___/___/_____ _:__ ___/___/_____ ____________________
__________ _:__ ___/___/_____ _:__ ___/___/_____ ____________________
__________ _:__ ___/___/_____ _:__ ___/___/_____ ____________________
__________ _:__ ___/___/_____ _:__ ___/___/_____ ____________________
__________ _:__ ___/___/_____ _:__ ___/___/_____ ____________________
__________ _:__ ___/___/_____ _:__ ___/___/_____ ____________________
Money
I have $________.___ in cash right now. I expect to raise $_____.__ from friends and people willing to sponsor the convention before I get started. The convention is expected to cost around $__________.___ total, of which $__________.___ will need to be spent at least a month before the convention for things like venue and guest airfare.
Registration
I expect a total of _____ to _____ attendees. I hope to have a total of $_______.___ in pre-registration money at least a month before the convention. Below are the price tiers for registration.
Cutoff Date Price Notes (Group rate, sponsor, etc)
____________ $______ _________________________________
____________ $______ _________________________________
____________ $______ _________________________________
____________ $______ _________________________________
____________ $______ _________________________________
Equipment
I can get projectors and AV equipment from _____________. They quoted me a price of $______.___ for: _______________________________________________________. I expect attendees to let us borrow: ___________________________________________.
Public Relations
I will attend _____________________ conventions and tell people about my convention by (holding a room party / having a table / passing stuff out / talking to people). This will cost a total of $_______.__
Advertising
I plan to get more attendees at my convention by spending $_______ to advertise on: (google / animecons.com / upcomingcons.com / cosplay.com). I will contact local shops like ____________________ and _______________ and see if they will help advertise.
Dealers
I expect a total of _____ companies to register as dealers, and to sell a total of ____ tables for $_____ each. I am getting my tables and other dealer room equipment done by ___________ (company).
Program Book
The program book will be designed by ____________, will be ______ pages, and will be printed by ___________ (company) before __/__/____.
At Convention
Logistics at the convention will be handled by _____________. We will communicate with (walkie-talkies, cell phones, venue phones, telepathy) during setup and throughout the event. Attendees will come to _______________ (location) if they have questions or during an at-con emergency. Registration will be at ____________ and will be supervised by ______________.
Cosplay
My cosplay event will include (select all that apply): live performances, walk-ons, hall cosplay. It will be judged (in advance, during, after) and winners will receive ___________. I will get stage and lighting equipment from _____________ for $________. ___________ will be my MC for the event, and ___________ will organize signups.
Events
I will have these events.
Name & Details Location Time Cost
_____________________________ ___________ _____ $__________
_____________________________ ___________ _____ $__________
_____________________________ ___________ _____ $__________
_____________________________ ___________ _____ $__________
_____________________________ ___________ _____ $__________
_____________________________ ___________ _____ $__________
_____________________________ ___________ _____ $__________
_____________________________ ___________ _____ $__________
Staff
I have ____ staff members, most of which have (no, a little, some, plenty of) experience working for conventions.
Name Age Assigned Tasks/Department Experience
______________ ____ ____________________________ ____________
______________ ____ ____________________________ ____________
______________ ____ ____________________________ ____________
______________ ____ ____________________________ ____________
______________ ____ ____________________________ ____________
______________ ____ ____________________________ ____________
______________ ____ ____________________________ ____________
______________ ____ ____________________________ ____________
Anime Screenings
I have contacted the following companies about screening their titles.
Title Company Notes
_________________ __________ ___________________________________
_________________ __________ ___________________________________
_________________ __________ ___________________________________
_________________ __________ ___________________________________
_________________ __________ ___________________________________
_________________ __________ ___________________________________
_________________ __________ ___________________________________
_________________ __________ ___________________________________